1) Purpose/Mandate

To nationally bridge gaps and build dialogue between young professional urbanists for action based conversations, in order to meet CanU’s goals of improving city building through improved professional practices, research and education for sustainable healthy and livable cities and communities across Canada. To increase CanU’s membership with a focus on those under 35 years of age.

2) Committee Functions/Responsibilities

  • Develop an outline for the CanU website on: interdisciplinary urbanism; what each urbanist profession’s skill sets and job types are;what events/organizations represent urbanists across Canada; and information on how to get involved.
  • Develop and coordinate a Young Urbanist panel session for CanU 7 with a focus on young urbanist research, and or information that is pertinent to those wanting to “think and work collaboratively across disciplines for a comprehensive, holistic and multidisciplinary urbanism.” Conduct a panel session with a discussion on proposals for CYU’s next action based research project.
  • Utilize CanU Summit themes, following each Summit to develop an action focussed research project to be completed and reported back on at the next Summit during the Young Urbanist Panel Session. Ensure clear networking opportunities are attached to research and actions that will occur during the project, including: the potential of research critiques from CanU Board members; the opportunity to present the research at the CanU Summit during the CYU panel; and, to have the research highlighted on CanU’s website. This project can be the base of the Young Urbanist Panel Session or be one aspect of the session.
  • Utilize the CanU objective of “fostering learning and discussion about Canadian Urbanism, through university curriculum building, as starting point for discussions around developing CYU activities.
  • Work with members of professional urbanist organizations to develop partnership events at their annual events that highlight cross discipline urbanist approaches to city building.
  • Identify funding opportunities.

3) Level of Effort Expected by Participants

Committee Chair:

  • The minimum level of effort/expectation is an average of 2 – 5 hours/weekly Manage activities, guide the committee, while ensuring that all listed responsibilities are met
  • Address additional issues or initiatives when necessary
  • Maintain clear communication between committee members
  • Take meeting minutes and prepares agendas
  • Each year, propose a committee operating budget on or before an agreed upon date to be set by the CanU Board
  • Prepare/submit the reports on or before due dates, including Progress Reports
  • Chair teleconferences or additional meetings as may be necessary
  • Attend meetings of any subcommittees where required
  • Other responsibilities, as applicable, where identified in other rules and procedures, or as delegated by the Board

Committee as a whole:

  • The minimum level of effort/expectation is an average of 8-12 hours/monthly
  • Prepare for and attend meetings
  • Report to chair on committee work
  • Collectively agree upon initiatives to meet the committee’s mandate
  • Follow up on assigned items within deadline
  • Where appropriate and desirable, lead a thematic or project based subsidiary working group or subcommittee

4) Committee Membership Terms of Office & Election Procedures

  • Up to six members (including the chair) from across Canada that represent a mixture of urbanist professions
  • Upon completion of the inaugural 2-3 years of CYU the incoming Chair will be elected from within the existing Committee at the time that the inaugural Chair steps down within 3 years of their starting date of January 13th 2015.
  • Committee members must be members of CanU or be willing to become members within one month of starting on the committee
  • All members including Chair sit two or three year terms

Recommended skill sets & assets to be placed in a matrix for selecting committee members:

  • Strong oral communication skills
  • Strong written communication skills
  • Ability to work well in teams and independently
  • Self-motivated
  • Passion and notable experience within an urbanist profession
  • Understanding of governance and a history of participation on volunteer committees and/or boards
  • History of commitment to advancing their profession
  • Knowledge of fundraising tools and grant writing
  • Capacity and willingness to dedicate time to the initiative
  • Existing interdisciplinary network of urbanist professionals and organizations

The CanU Board is an ex officio member of the committee. They have authority to remove committee members for reasons of nonparticipation, unprofessional behavior, conflict of interest or other similar matters. If a committee member misses two consecutive meetings they may be put forward for removal to the Board, at the discretion of the committee as a whole.

5) Accountability

The Chair is responsible to the CanU Board.

6) Communication

Communication with the CanU Board is through the committee chair at monthly council meetings.

7) Quorum

Quorum for meetings shall be 50% plus 1, present in person or by telephone or other telecommunications that permit all persons participating in the meeting to speak and hear one another.

8) Ad hoc or Subcommittees

To be determined based on specific need. If ad hoc or subcommittees are appointed, they shall have a defined scope and duration.

9) Committee Expenses

No budget is set for this committee. Fundraising options put forward by the committee are to be approved by the CanU Board.

Terms of Reference approved by the CanU Board of Directors and written by Jamie Unwin inaugural Chair of CYU. 

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